How to print one A4 page as two A5 pages in Microsoft Word

It’s a common problem: you have written your article, poster, flyer or handout on an A4 page in MS Word, and you suddenly think to yourself, “I could do with printing two of these per page at A5 size”.

Initial A4 Page

Figure 1: Initial A4 Page

Now, Word has what looks like the perfect option; the ‘Pages per Sheet’ dropdown in the Print dialog box.

Print dialog with 2 pages selected

Figure 2: Print dialog with 2 pages selected

Trouble is, if you pick this option, what you get is this:

Figure 3: A5 page, but only one on A4

Figure 3: A5 page, but only one on A4

No problem, you think, I’ll just choose 2 copies in the print dialog.  Unfortunately, what this gives you is two copies of Figure 3; you don’t get the two A5 copies side by side on one sheet, but instead you get two bits of A4 paper, with the same wasted space on the right.

At this point you probably bite the bullet and copy your A4 page onto another page, so your source document is now two pages long, page two being a duplicate of page one.  This is less than ideal because any subsequent changes will have to be made to both pages, increasing the risk of errors creeping in, and also wasting valuable time.

Figure 4: Two separate A4 pages

Figure 4: Two separate A4 pages

There is a better way! My method uses just one A4 page, so any changes need only be made once. All you need to do, in the Print dialog box, is change the ‘Page Range’ from All to Pages: 1,1. Remember to keep ‘Pages per Sheet’ set to 2.

Figure 5: Print dialog with custom page numbers selected

Figure 5: Print dialog with custom page range selected

VOILA! Your A4 page is now perfectly printed as 2 A5 pages, side by side on a single A4 sheet.

Figure 6: Two A5 copies on a single A4 sheet

Figure 6: Two A5 copies on a single A4 sheet

Tuesday, February 10th, 2009 Uncategorised

225 Comments to How to print one A4 page as two A5 pages in Microsoft Word

  1. Thank you so much for not complicating the answer. Well done. This is the first time I have ever bothered to write a review.

  2. Dibuseng Mahlatsi on March 7th, 2016
  3. Hi thanks a million. I’ve known about printing 2 per page but always did 2 pages as I didn’t know about the printing tip. My problem is that often if there is a page border set on the page then that seems to shrink even more and prints completely wrong. Any way of changing the page border setting?

  4. Ruth on March 7th, 2016
  5. This is great – thanks very much! I do have one issue however, printing it this way from a word doc is fine, but trying the same from a pdf, it doesn’t give me a page range option! Any thoughts?? X

  6. Theresa on March 24th, 2016
  7. In my version of Adobe Reader DC, the print dialog window has a ‘Pages’ box, and you can select that and type 1,1 in exactly the same way. Hope that helps!

  8. Iain on March 24th, 2016
  9. A grateful thanks from me. I played all round the houses before giving in and searching for a solution. Your’s worked perfectly for me and is so easy to do.

  10. Shirl on April 4th, 2016
  11. You absolute star!! Just the solution I was looking for 🙂 Thank you so much for posting…

  12. Malottie on April 5th, 2016
  13. Thank you thank you, thank you!!! I wasted a ton of ink and paper before I found your clear and concise instructions. Much appreciated

  14. Lorraine on June 9th, 2016
  15. Thank you! Very clear instructions 🙂

  16. Sharon on June 20th, 2016
  17. Thank you, an easy solution and saves me having to cut down my A4 sized paper to A6 size.

  18. Mama Sulis on June 28th, 2016
  19. This is a brilliant description but can you help with this….?
    I am trying to make an A5 double sided leaflet I’ve got an A4 size sheet and put it in two columns I’ve just used the left side of the column and changed the margins. Then I’ve done the same on another sheet after that one. I’ve told it to print double sided this works but the only problem is the other side is upside down when printed. Anyone got any solutions? It’s driving me crazy!!

    Thanks x

  20. sarah on July 7th, 2016
  21. Thank you so much for this Iain. It worked perfectly first time, and you’ve most likely saved me lots of wasted time trying to work out how to do it.

    Thank you for sharing & be blessed 🙂

  22. Marcia Clarke on November 17th, 2016
  23. @Sarah – You may have solved this by now but for the benefit of others looking for a solution.

    In the printer’s option for 2-sided printing, select auto(long-side binding), or the equivalent for your particular model. This should get it the right way up.

  24. Steve on December 1st, 2016
  25. After nearly an hour of frustration, trying to make this work, I finally did by putting 1,1,1,1 in the Page to Print box. Fro whatever reason, 1,1 did not print the way it should.
    This printed two pages each with two copies of the A4 document resized to A5.
    So passing this on to anyone else it might help…

  26. Shelagh on January 14th, 2017
  27. I have a two page A4 document which I print double-sided to make a newsletter. I would like to print it as 2 A5 double-sided newsletter on an A4 sheet of paper, so I can guillotine down the middle to make 2 small newsletters. Can anyone tell me how to do this, as I have been practicing by adapting the suggestions above, but even by requesting flipping on the long edge it is not working 🙁

  28. Kathryn on January 21st, 2017
  29. If you simply select ‘2 pages per sheet’ your A4 page should have page 1 and 2 on the same side. If you put that same piece of paper back in (flipped over) and do exactly the same thing, you should find that if you guillotine down the middle, page 1 on one side has page 2 on the other. It’s all about how you put the paper back in.

  30. Iain on January 21st, 2017
  31. Oh I see! I thought the double-sided command would flip the page over in the printer. Thanks I’ll give it a try.

  32. Kathryn on January 21st, 2017
  33. Thank you so much! This has just helped me massively.

  34. Amanda on March 20th, 2017
  35. It worked!!! I have never been able to do this. Thank you for the info. Happy Days!!

  36. Susan on May 1st, 2017
  37. Thankyou. I have always need this and you put it so clearly.

  38. Jane Coker on May 10th, 2017
  39. Thank you for explaining it so clearly, thank you thank you thank you

  40. Jack Thieme on May 18th, 2017
  41. Many thanks for the tip. Easy to do and well explained.

  42. Frank Winfield on August 15th, 2017
  43. Thanks, this is brilliant. Time well saved.

  44. Anupam on August 16th, 2017
  45. Have done as instructed and get the desired result except when I cut down the middle I do not have the same even margins around the now A5 leaflets.

  46. Liz on August 25th, 2017
  47. That will be to do with your printer setup. Perhaps have a play with the margins?

  48. Iain on August 25th, 2017
  49. Thank you – will do that.

  50. Liz on August 26th, 2017

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